Safeguarding

Safeguarding Adults at Risk Policy

Introduction
This policy covers both the unincorporated association known as the Pagan Federation and the limited company Pagan Federation, registered in England and Wales number 04056879 and referred to as PFCo in this document where the context requires. It has been adopted by both bodies and will be reviewed at least annually or following legislative changes. It applies to all Pagan Federation members, officers and volunteers.

Anyone we are working with will also be expected to follow this policy even if we do not have direct jurisdiction over them, and if they do not we will take appropriate steps and cease to work with them as far as is possible.

Both the Pagan Federation and PFCo are committed to safeguarding adults at risk. Although at the present time neither body is a registered charity we wish to hold ourselves to the standards required of a charity in this matter.

This document is publicly available on our website www.paganfed.org

This policy only covers specific requirements for safeguarding people. Harassment, discrimination, bullying and similar behaviour within the Pagan Federation are covered by our codes of conduct. We fully endorse the principle that all adults have the right to protection from abuse and harm, regardless of their gender, ethnicity, disabilities, sexual orientation or religion.

Forms of abuse Abuse can take many forms including:
Bullying and Cyber Bullying
Sexual exploitation
Trafficking
Domestic abuse
Emotional abuse
Grooming
Online abuse
Physical abuse
Sexual abuse
Modern slavery

Pagan Federation policy on events bearing our name
The Pagan Federation has a policy that any event under our name including commercial activity or the occupation of premises, or the organisation or direction of the public, will be run and insured by PF co rather than the Pagan Federation. This includes organising conferences, attending them with the Pagan Federation stool and public open rituals. any event in these categories is required to have a named Pagan Federation officer taking responsibility, either a District manager, committee member or director of PF co or a specific authorised delegate of an officer in one of those categories (responsible officer in the context of the reporting procedures below).

Circumstances where we may come into contact with people
Pagan Federation events
Pagan events not under the control of the Pagan Federation
Outreach work
Online forums and Facebook groups
Chaplaincy

As a general principle, we will design and plan our activities and any associated data collection to minimise the risk of harm to adults.

Events, both Pagan Federation and those not under the control of the Pagan Federation
Pagan Federation officers are expected to use their awareness at pegging events and raise any reasonable concerns they have in line with the reporting procedures below.

Outreach work
For the protection of both volunteers and the person being visited or supported volunteers involved in outreach work should normally work in pairs. Pagan Federation officers are expected to use their awareness in this context and raise any reasonable concerns they have in line with the reporting procedures below.

Online forums and Facebook groups
This policy is under development as an appendix to our code of conduct

Chaplaincy
Chaplains are expected to follow the correct procedures of the organisation in which they work (hospital/prison) and to raise any concerns they have in line with the reporting procedures below.

Responsibilities
All Pagan Federation officers and volunteers

All Pagan Federation officers are expected to be familiar with this policy, the basic training
material referred to below and to follow reasonable guidance issued in specific contexts with
committee approval.

Volunteers at events are expected to make sure they understand and follow any briefing material
given in this context. For Pagan Federation members, not doing so may lead to an investigation
under the complaints process which may lead to membership being terminated. For those non members
it may lead to not being allowed to volunteer at any future event.

Reporting procedures
Any Pagan Federation member or officer with concerns regarding any person falling within the remit
of this policy should raise them initially with the following:

At an official Pagan Federation event: the responsible officer;
Event not under the control of the Pagan Federation: the relevant District manager;
Outreach work: the relevant District manager;
Online concerns: the Media Officer;
Chaplaincy: the Managing Chaplain and the District Manager
Or either of the Safeguarding Leads

if concerns falling within the remit of this policy are expressed to another Pagan Federation
Officer by a member of the public or an external body they should pass them on as above.

If anyone has concerns outside the remit of this policy the safeguarding lead Sarah Kerr or the
second safeguarding lead Emma Hoole will provide advice if requested on reporting elsewhere.

All concerns will be taken seriously. The officer first expressing or receiving concerns shall
inform the relevant designated officer. The designated officer will liaise with the safeguarding
lead or the second safeguarding lead and they will jointly decide who is then responsible for any
further actions and inform the general secretary who will keep a formal record of the concern or
complaint. This should include any details provided, the contact details of a person raising the issue
and the decisions and actions taken including any response made to the person making the concern or
complaint. The general secretary is also responsible for coordinating our internal complaints
process or disciplinary procedure if required. At least two officers should be involved in the
initial decision, even if one only has a reviewing role. This particularly applies if a decision is
made either that a complaint has no substance or to take no action.

If for any reason an officer does not feel able to come to a view on the concern or to raise the
matter with the officer suggested above, or if one of the officers suggested above is the subject of the
complaint, it should be raised with the president, one of the vice-presidents, the general secretary or
another member of the committee.

The overriding consideration in all decisions and actions will always be the welfare of any person
involved. Depending on the nature, seriousness and circumstances of the concern or complaint, the
following actions are possible:

An investigation under the Pagan Federation disciplinary procedure (applies to Pagan Federation
members and officers);
Banning someone who is not a member from either helping at or attending Pagan Federation events;
Raising the issue with the organisers of an event not under the control of the Pagan Federation or
with other pagan organisations;
Referral to the police;
Referral to local authority social services;
Raising the issue with any official body responsible for supervising prisoners released on licence.

Wherever possible the person who is the subject of the referral will be advised and they can sense
sort, and less doing so would increase the risk of harm to the person concerned.

Anyone who was raised concerns and feels they have not been addressed should contact the relevant
designated officer and if they still have concerns after that the president of the Pagan
Federation.

Failure to report reasonable concerns or to follow the above reporting procedure will be a
disciplinary matter for Pagan Federation officers and volunteers.

Levels of training
Basic – for all Pagan Federation Officers and volunteers
All Pagan Federation officers are required to receive basic awareness training in safeguarding and
protection. This may take the form of either attending a training session at a council meeting or
elsewhere or of confirming that they have read and understood this policy and brief written
training material. Line manager’s within the Pagan Federation are required to discuss this
requirement and the associated issues with those newly appointed.

All those receiving the training will be expected to understand that abuse can take many forms as
set out earlier in this document. The training will also, as a minimum, cover how those forms of
abuse could present in a Pagan context and also faith-based abuse, forced marriage, racism, slavery and violent extremism.

Enhanced – for all officers and volunteers with direct responsibility for vulnerable adults
The enhanced training will ensure that officers and volunteers recognise and accept their responsibilities in identifying behaviours that cause harm. Effective and appropriate continuous supervision, support and training will be provided. This will also cover physical contact, developing relationships and safe practice.

Recruitment
The Pagan Federation is committed to safe recruitment, selection and vetting for those who work
with vulnerable people. The Committee of the Pagan Federation and the directors of PFCo accept
their responsibility to be aware of the law in this area and the legislation and regulations that
disqualify certain people from working with vulnerable adults.

Our selection process for those who work with vulnerable people will be designed to ensure those
appointed have the necessary experience, skills and qualities and exclude those who are not
suitable.

Wherever possible references will be sought either formally or informally, including, again where
possible, specific questions about concerns regarding the conduct or practice of the applicant and
whether these have read the formal disciplinary action or concerns.

Where an officer volunteers convicted of a criminal offence a risk assessment should be carried out
before any continuing involvement with any vulnerable persons.
Wherever there is a legal entitlement to do so a DBS check will be obtained for: Any PF officer or
volunteer actively working with vulnerable people;
Any person who is a designated officer within this policy; District managers;
Members of the Pagan Federation committee and directors of PFCo; Designated responsible officers
for Pagan Federation events.

Data protection
Pagan Federation officers are reminded that concerns or complaints involving any person will
contain sensitive personal data to which data protection legislation applies and they are required
to adhere to the requirements of the law and maintain appropriate confidentiality following our
data protection policy.

All Pagan Federation officers are required to sign a volunteer agreement before they are appointed
which includes requirements to comply with Pagan Federation policies and data protection law and
maintain confidentiality.

Review and updating of this policy
This policy will be reviewed at least annually and the next target date is the 1st of October 2021.
In addition any change to our activities working with people should trigger a review.

Designated officers of the Pagan Federation and their deputies

External and overall safeguarding lead
President: Sarah Kerr, email: president@paganfederation.co.uk

Second safeguarding lead
Second Vice-president and Advocacy Officer: Emma Hoole, email: advocacy@paganfederation.co.uk

Vice-president and Children and Families Officer: Krys Holmes, email: children.families@paganfederation.co.uk

Prison Ministry Manager: Helene Mobius, email: prisons@paganfederation.co.uk

Other Pagan Federation policies and documents applying:
Codes of conduct including online behaviour
Social Media Policy
Information Governance Policy
Contact details for reporting concerns
Safeguarding Incident Report Form

Emma Hoole
PF Second Vice President, Second Safeguarding lead and Advocacy Officer
8th October 2020


Safeguarding Children and Young People Policy

Introduction
This policy covers both the unincorporated association known as the Pagan Federation and the limited company Pagan Federation, registered in England and Wales number 04056879 and referred to as PFCo in this document where the context requires. It has been adopted by both bodies and will be reviewed at least annually or following legislative changes.  It applies to all Pagan Federation members, officers and volunteers.

Anyone we are working with will also be expected to follow this policy even if we do not have direct jurisdiction over them, and if they do not we will take appropriate steps and cease to work with them as far as is possible.

Both the Pagan Federation and PFCo are committed to safeguarding children and young people.  Although at the present time neither body is a registered charity we wish to hold ourselves to the standards required of a charity in this matter. 

This document is publicly available on our website www.paganfed.org

This policy only covers specific requirements for safeguarding children and young people. Harassment, discrimination, bullying, and similar behaviour within the Pagan Federation are covered by our Codes of Conduct.

We fully endorse the principle that all adults, children and young people have the right to protection from abuse and harm, regardless of their gender, ethnicity, any disabilities, sexual orientation, or religion.

Forms of child abuse
Child abuse can take many forms including:
Bullying and cyberbullying
Child sexual exploitation
Child trafficking
Domestic abuse
Emotional abuse
Female genital mutilation
Grooming
Neglect
Online abuse
Physical abuse
Sexual abuse

This list is based on the NSPCC website: see references in Appendix 1.

Pagan Federation policy on events bearing our name
The Pagan Federation has a policy that any event under our name including commercial activity or the occupation of premises, or the organisation or direction of the public, will be run and insured by PFCo rather than the Pagan Federation.  This includes organising conferences, attending them with a Pagan Federation stall, and public open rituals.  Any event in these categories is required to have a named Pagan Federation officer taking responsibility, either a District Manager, Committee member, or a director of PFCo, or a specific authorised delegate of an officer in one of those categories (“Responsible Officer” in the context of the reporting procedures below).

Circumstances where we may come into contact with children or young people
Pagan Federation events where we look after children without a parent or guardian present;

Pagan Federation events where children are present but the responsibility remains with their parents or guardians;
Pagan events not under the control of the Pagan Federation;
Outreach work with adults who are housebound or isolated and where children or young people are present;
Online forums and Facebook groups.

As a general principle, we will design and plan our activities, and any associated data collection, to minimise the risk of harm to adults, children, and young people.

Pagan Federation events where we accept responsibility for looking after children without a parent or guardian present

This primarily covers creches for young children and activities for older children, which we are committed to organising in a way that protects children from harm or abuse. 

In particular:
Physical chastisement of children is not allowed in any form;
Bullying by staff or other children will not be tolerated

There will be a clear policy regarding photography at the event, aligned with what can be legally enforced, and communicated to parents and guardians.

As far as is reasonably possible, children will not be left in the care of a single individual other than their parent or guardian for any length of time.

Parents will be made aware of the existence of this policy and told who to approach if they have any concerns.

Pagan Federation events where children are present but the responsibility remains with their parents or guardians
Where children attend an event but the responsibility remains with their parents or guardians, event organisers are required to ensure that it is clear who to approach if children become separated from, and cannot find, their parents or guardians.

If unaccompanied children under the age of 16 find their way into an event, as may happen with open rituals in public places, they should not be asked to leave if it would place them in greater danger than remaining.

Young people at Pagan Federation events
The Pagan Federation allows membership from age 16, and some of our events allow unaccompanied young people from that age onwards.  They should be treated with courtesy and respect and given help if they require it.  If for licensing reasons they are not allowed in the bar area, arrangements should be made for them to be able to purchase food.

Pagan events not under the control of the Pagan Federation
Pagan Federation officers are expected to use their awareness at Pagan events and raise any reasonable concerns they have in line with the reporting procedures below.

Outreach work with those who are housebound or isolated
For the protection of both the volunteers and the person being visited or supported, volunteers involved in outreach work should normally work in pairs. Pagan Federation officers are expected to use their awareness in this context and raise any reasonable concerns they have in line with the reporting procedures below.

Online forums and Facebook groups

Policy under development as an appendix to our Code of Conduct

Responsibilities

All Pagan Federation officers and volunteers
All Pagan Federation officers are expected to be familiar with this policy, the Basic training material referred to below, and to follow reasonable guidance issued in specific contexts with Committee approval.

Volunteers at events are expected to make sure they understand and follow any briefing material given in this context.  For Pagan Federation members, not doing so may lead to an investigation under the complaints process, which may lead to membership being terminated. For those who are not members it may lead to not being allowed to volunteer at any future event.

Officers and volunteers with responsibility for children and young people
Officers and volunteers with direct responsibility for children or young people are expected to be familiar with the content of the Enhanced training below.

Children and Families Officer and their deputy
The Children and Families Officer and their deputy are responsible for:
monitoring and supervising those who work directly with children;
advising on the child protection training needs of officers and volunteers.

Reporting procedures
Any Pagan Federation member or officer with concerns regarding children or young people falling within the remit of this policy should raise them initially with the following:

An official Pagan Federation event: the Responsible Officer;
Event not under the control of the Pagan Federation: the relevant District Manager;
Outreach work: the relevant District Manager;
Online concerns: the Media Officer;
Other PF activities: the Children and Families Officer
Or either of the Safeguarding Lead Officers

If concerns falling within the remit of this policy are expressed to another PF officer by a member of the public or an external body they should pass them on as above.

If anyone has concerns outside the remit of this policy the Children and Families Officer will provide advice if requested on reporting elsewhere.

All concerns will be taken seriously.  The officer first expressing or receiving concern shall inform the relevant designated officer.  The designated officer will liaise with the Children and Families Officer (or if the Children and Families Officer is the designated officer, the President) and they will will jointly decide who is then responsible for any further actions and inform the General Secretary, who will keep a formal record of the concern or complaint. This will include any details provided, the contact details of the person raising the issue, and the decisions and actions taken, including any response made to the person making the concern or complaint.  The General Secretary is also responsible for co-ordinating our internal complaints process or disciplinary procedure if required.  At least two officers should be involved in the initial decision, even if one only has a reviewing role.  This particularly applies if a decision is made either that a complaint has no substance or to take no action.

If for any reason an officer does not feel able to come to a view on the concern, or to raise the matter with the officer suggested above, or if one of the officers suggested above is the subject of the complaint, it should be raised with the President, one of the Vice-Presidents, the General Secretary, or another member of the Committee.

The overriding consideration in all decisions and actions will always be the welfare of any children and young people involved.  Depending on the nature, seriousness, and circumstances of the concern or complaint, the following actions are possible:

An investigation under the Pagan Federation Disciplinary Procedure (applies to Pagan Federation members and officers);
Banning someone who is not a member from either helping at or attending Pagan Federation events;
Raising the issue with the organisers of an event not under the control of the Pagan Federation, or with other Pagan organisations;
Referral to the Police;
Referral to Local Authority Social Services;
Raising the issue with any official body responsible for supervising prisoners released on licence.

Wherever possible the person who is the subject of the referral will be advised and their consent sought, unless doing so would increase the risk of harm to the person concerned.

Anyone who has raised concerns and feels they have not been addressed should contact the relevant designated officer, and if they still have concerns after that, the President of the Pagan Federation.

Failure to report reasonable concerns or to follow the above reporting procedure will be a disciplinary matter for Pagan Federation officers and volunteers.

Levels of training

Basic – for all Pagan Federation officers and volunteers
ll Pagan Federation officers are required to receive basic awareness training in the protection of children and vulnerable adults.  This may take the form of either attending a training session at a Council meeting or elsewhere, or of confirming that they have read and understood this policy and brief written training material.  Line Managers within the Pagan Federation are required to discuss this requirement and the associated issues with those newly appointed.

All those receiving the training will be expected to understand that child abuse can take many forms as set out earlier in this document. The training will also as a minimum cover how those forms of abuse could present in a Pagan context, and also faith based abuse, forced marriage, the risks to children who live away from home or go missing, racism, and violent extremism.

Enhanced – for all officers and volunteers with direct responsibility for children
Will ensure that officers and volunteers recognise and accept their responsibilities in identifying behaviours that cause children harm.

Effective and appropriate continuing supervision, support and training will be provided.  This will also cover physical contact, developing relationships and safe child care practice.

Recruitment
The Pagan Federation is committed to safe recruitment, selection and vetting for those who work with children or young people.  The Committee of the Pagan Federation, and the directors of PFCo, accept their responsibility to be aware of the law in this area, and the legislation and regulations that disqualify certain people from working with children.

Our selection process for those who work with children and young people will be designed to ensure those appointed have the necessary experience, skills, and qualities, and exclude those who are not suitable.

Wherever possible, references will be sought either formally or informally, including, again where possible, specific questions about concerns regarding the conduct or practice of the applicant and whether these have led to formal disciplinary action or concerns.

Where an officer or volunteer is convicted of a criminal offence, a risk assessment shall be carried out before any continuing involvement with children, young people, or vulnerable adults.

Wherever there is a legal entitlement to do so, a DBS check will be obtained for:

any PF officer or volunteer actively working with children or young people;
any person who is a Designated Officer within this policy;
District Managers;
Members of the Pagan Federation Committee and directors of PFCo;
designated Responsible Officers for Pagan Federation events.

Data Protection
Pagan Federation officers are reminded that concerns or complaints involving children, young people or vulnerable adults will contain sensitive personal data to which data protection legislation applies, and they are required to adhere to the requirements of the law and maintain appropriate confidentiality following our Data Protection Policy.

All Pagan Federation officers are required to sign a volunteer agreement before they are appointed, which includes requirements to comply with Pagan Federation policies and data protection law, and to maintain confidentiality.

Review and updating of this policy
This policy will be reviewed at least annually and the next target date is 1 October 2021.

In addition, changes to our activities of the following nature should trigger a review:
Taking responsibility for children when their parents or guardians are not present, beyond the occasional and time limited daytime activities at festivals envisioned in this policy;
Actively working with 16 and 17 year olds;
Providing assistance where children or young people could reasonably be regarded as financial beneficiaries or any of our volunteers could be regarded as care workers. This does not apply to advocacy support in discrimination cases.

Designated Officers of the Pagan Federation
All safeguarding concerns must be reported to the lead safeguarding officer or their deputy.

Safeguarding lead
President Sarah Kerr
president@paganfederation.co.uk

Deputy safeguarding lead
Advocacy Officer and Vice President Emma Hoole
advocacy@paganfederation.co.uk

Prisoners released on licence
Prison Ministry Manager: Helene Mobius prisons@paganfederation.co.uk

Other Pagan Federation policies and documents applying
Safeguarding Adults at Risk Policy
Codes of conduct including online behaviour
Social Media Policy
Information Governance Policy
Contact details for reporting concerns
Safeguarding Incident Report Form

Sarah Kerr
PF President
president@paganfederation.co.uk

1 October 2020